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Executive Assistant (M/F)

2024-05-20 Lisboa Marketing,publicidade, Relações Públicas Ref: 155-002632-1


Are you looking for a dynamic role in a fun, fast paced and highly energetic team?

Do you thrive on complex planning and have an eye for details?

A fantastic opportunity awaits a highly organized, driven, and collaborative professional.

The ideal candidate will be self-motivated, a team player, have excellent communication, organizational and interpersonal skills.
 
As an Executive Business Administrator, you will work in close cooperation and partnership with the Time Zone Lead(s), Business Manager and other Business Support members, and LT members.

Position requirements:
• Excellent written and verbal communication, organizational and interpersonal skills
• Ability to balance competing priorities; and revise priorities as business needs require
• Effective problem-solving skills
• Ability to work well in a collaborative, team-based organization
• Work well under pressure in a fast-paced, demanding environment
• Build and maintain effective, trusting working relationships
• Accommodate diverse work styles, be fair and unbiased
• Ability to work with multiple levels within Microsoft
• Attention to detail
• Ability to maintain strict confidentiality
• Excellent customer service skills
• Interest and ability to identify and implement improvements to processes
• Proficiency with Microsoft Productivity Suite (Outlook, Excel, Teams, Word, Power Point, OneNote, SharePoint) 
 
 
Responsibilities include (but not limited to):
• Perform a variety of complex administrative functions for all levels of management
• Provide support to domain-wide communications efforts (Teams postings, PowerPoint creation, etc.)
• Travel Management - proactively plan, coordinate and manage domestic and international travel arrangements 
• Close cooperation and partnership with the Time Zone Lead(s), Business Manager, Business Support, and LT members on various projects and initiatives
• Assist with planning and managing logistics for team meetings such as All Hands, staff meeting, morale events, team off sites, etc.
• Calendar Management – proactively maintain online calendar details for key business rhythms, e.g., people calendar, awards, etc
• Management of ad-hoc projects, reports and processes as needed 
• Create and maintain relevant security groups and distribution lists
• Manage business expenses
 
Qualifications
• 3-5+ years of work experience as an administrative assistant/coordinator.
• Proven, outstanding written and oral communication skills.
• Excellent organizational and interpersonal skills are required. 
• Able to work well under pressure and within short time constraints. 
• Ability to prioritize work and complete projects on time, demonstrate drive and initiative, maintain confidentiality of information. 
• Ability to pay close attention to detail and able to monitor complex plans and schedules and react with appropriate urgency to situations and events that require quick response or turn around. 
• Experience supporting large organizations with multiple teams
• Growth Mindset, able to thrive and contribute in a changing environment
• Proficiency with Microsoft Productivity Suite (Outlook, Excel, Teams, Word, Power Point, OneNote, SharePoint)  
• Preferable knowledge in internal applications including Employee Central, HR Insights Catalog, iCIMS, MyOrder, IDWeb, MS Space and expense and travel tools.
 
If you are interested at this position, please send your application!

Porque acreditamos no Talento sem etiquetas, estamos comprometidos com a não discriminação, promovendo a diversidade, a inclusão e a equidade no mercado de trabalho.
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