Administrative Assistant - Business Support (M/F)

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Funções

Key Responsibilities:
• Performs a variety of complex administrative functions for all levels of management including external business partners.
• Manages schedule(s), coordinates travel arrangements and processes business expenses.
• Coordinates meetings and events, department financial operations, personnel operations, and facility operations.
• Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Provides general office support.
• Serves as the department/group contact.
• Completes special projects as assigned.
• Creating presentations on behalf of management related to business priorities and updates, coordinating customer success stories and best practices creation.
• Drafting and distributing internal communications, including emails, newsletters, and announcements.
• Following up on initiative deadlines and tracking progress.
• Managing a comprehensive overview of key dates, events, and activities

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Requisitos

Qualifications:
• At least 3 years of senior-level administrative experience in a fast-paced environment.
• Fluent in written and spoken English and Portuguese language
• Proficient in Microsoft Office
• High focus on compliance of internal processes and policies.
• Self-motivated, hands-on, can-do attitude
• Eager to learn new tools and processes that support our business
• High level of integrity and ability to maintain confidentiality of highly sensitive material with professionalism
• Proactive approach to anticipating the executives’ needs.
• Ability to deal with ambiguity and work independently to achieve results with a high degree of accuracy
• Organized and efficient, able to prioritize and plan, team-oriented, structured
• Good at problem solving
• Ability to deal with numerous competing demands and range of different people
• Ability to prioritize effectively
• Work to tight deadlines, multitask, work under pressure

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Oferta

• Location: Hybrid 1-2 days in the office (Lisbon)
• Contract: Outsourcing with Adecco
• Gross Monthly Salary: 1500€
• Food Allowance: 6,5€ /day
• Project lasting until June 2025, with the possibility of continuity

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